The key is the ability to see urgency versus importance.
“Action expresses priorities” – Mohandas Gandhi
At first, making a list of your priorities might become quite a handful, but when you get the hang of it, it’s simple. However, it can be extremely confusing when most tasks seem to be a top priority! Just as you have to be diligent and have the right kind of project insight to ensure that nobody is working on yesterday’s priorities. It takes a certain method to get this right.
Here’s a 6-step guide on establishing just the right priorities.
- List all of your tasks. – Collect every activity or task that needs to be accomplished within a day. It does not have to be in order of quantity per task as long as everything is listed.
- Determine which items are urgent versus what’s important. –
Urgent refers to work wherein if not completed within the day or the next several hours, can have negative impacts. Check if there are any priorities that solely depends on you finishing the task now in order to move forward.
- Do an Assessment. – Look at the general view of the project/task and determine which has the most impact or value to the project. Also, know yourself and determine if your morale is affected by the number of accomplishments in your to-do list.
- Order items according to the effort required. – This applies to tasks that seem to be both the top priority. After assessing yourself, prioritize finishing the shorter job if it will boost your morale. Or you can prioritize lengthier tasks if it improves your focus.
- Be flexible. – It is only natural for an event or a project to not go according to plan, and knowing this uncertainty gives you an edge to coping up with unfortunate surprises.
- Know when to stop. – Most of the time, not everything in your list can be accomplished. After looking at what’s left, focus on the priorities that you know is still achievable.